Supply Chain Security - CTPAT Standards Course Outline

Supply Chain Security – CTPAT Standards Course Outline

Course Description

The increase in statistics of loss related to company assets, namely cargo related crimes warrants an immediate methodological approach on how an organization may need to prepare itself with Total Prevention Methodology ensuring it does not fall prey to such losses that may influence Business Continuity.

This programme, provides an insight to the organization on the importance of Supply Chain Security, namely the control and management methodologies, which includes a wide spectrum of elements, through a Supply Chain Risk Management Plan, focusing namely on CTPAT (Customs Trade Partnership Against Terrorism Standards)

Course Objective

Recognize the prevention methodologies based on the Standards of C-TPAT (Customs Trade Partnership Against Terrorism)

Understand the benefits of implementing Supply Chain Security Risk Management Plan, absorbing the requirements laid out in ISO 28000 (Supply Chain Security Management) & ISO 31000 (Risk Management)

Identify the change of trend in warehousing, transportation and logistics Security Management

Identify pro active approaches Supply Chain Security Management – Compliance Programme

Address the challenges of balancing security needs and economic efficiency

Developing an effective Risk Management Plan for Supply Chain Security

Who Should Attend

Executive / Managers / Senior Managers / HODs; Security & Loss Prevention Personnel, Logistics and

Warehouse Management Personnel, Supply Chain Service Providers

Training Methodology will be based on the following

Think differently to alter direction.

The experience of learning to read and write for the first time is likely to remain vivid in your memory. The skill is ingrained and it stays. The primary objective of our training and workshop is to make your new knowledge and abilities as durable as the ones you've already accumulated. They foster fresh ideas. They enable great feats. Individual behaviour and attitude contribute to your organization's success is what we prioritise.

Combining experiential, instructional, and discovery learning with current coaching technology promotes profound transformations in attitudes and behaviour that enable sustainable change in your business. These adjustments improve results.

Our programmes involve with 12 unique learning methodology as below:

Duration: 2 days (9am – 5pm)

Course Content

ISO 28000 - Security Management System for the Supply Chain

An Overview
How to synergise with ISO 31000 Risk Management Standards

Security Policy

Compliance Framework (Legal, Standard & Best Practices)
Management of assets (People & Property)

Threat & Risk Analysis

Risk Matrix (Basic Introduction and Understanding)
Assessment methodology of threat and risk to the organization / business
Impact of Risk
Management of threat and risk - Damage Control and Mitigation Plan
Case Study

Customs Trade Partnership Against Terrorism (C-TPAT)

Background
Definition
Objective
Security Requirements (In General)
Container Security Requirement
Condition and Sealing Points
Benefits

Transport Security Management - Background & Statistical Facts

Supply Chain Security (Cargo Security)
- Cargo Crime Statistics (Hijacks in Malaysia), Hijack
- Modus Operandi, Target Products, Laws in relation to
- Hijack and Cargo Crimes.
- Case Study.
Supply Chain Security Management
- Focus is on CTPAT Validation Programme (Description henceforth sets out the requirements of the Validation Programme)

Security Requirements Pre-Shipment

Incoming Area / Storage Area / Loading Bay (Outgoing) (Basic Understanding)
- Access Control Management
- Facility Dock and Warehouse Access Control Management
- High Value Storage Area Security Requirements
- Standard Operating Procedure
- Process Review (Frequency)
- Close Circuit Television (CCTV) – Quantity, Type, Coverage Angle
- Lighting
- Intrusion Detection System
- Alarm System
Transportation Security
- Standard Operating Procedure
- Recommended mode of transportation - Security features for transportation vehicle, inclusive of Global Positioning System (GPS)
- Transportation Crew Management i.e:- Driver and Escorts (Armed / Unarmed) - Training / Background checks (Vetting)
- Routing, Scheduling, Pre-Alerts, Audits (Route, Airport Cargo, Warehouse, Ground Handlers)
Transport / Trucking Crew Standards
- Selection process and grooming requirements.
- Crew Management – Weekly Meetings, Training Programme, Awareness Programme
- Armed Escort Standards and Legal Requirement (Including Rules of Engagement)
- Third Party Escort
Transport Vehicle / Trucking Inspection for Compliance
- Physical Features / Condition
- Security and Safety Standards
- Roadworthiness
- Inspection Checklist
Armoury Security Requirements and Management
- Access Control
- Inventory Management
- Issuance / Withdrawal of Weapons
- License and Permit

Security Requirements During Shipment

Crew’s Roles and Responsibilities (Driver and Armed Escort)
Vigilance
Point to point delivery (Non-stop)
Refuelling security requirements for long distance travelling
Environmental Change Identification – elements to look out for during Shipment
Security during vehicle breakdown / other emergencies
How to manage an attempt to hijack shipment.

Facility Security

Security Officers Standards
- Selection process and grooming requirements.
- Perception Management
- Security Officers Management - Weekly Meetings, Training Programme, Awareness Programme
- Enforcement Methodology
Security Equipment Management
- Walkie – Talkies
- Key Management system.
- Alarm System
- CCTV Management system
- Security Seal Management
Perimeter Security
- Office and Vehicle (Trucks) Parking Security Standards
- Facility Access Control, Employee / Visitor / Vendor / Contractor Management
- Patrolling requirements and procedures

Shop Floor Security Risk Management

Escalation Processes
Effective Inventory Controls of WIP materials and Products

Human Resources and Procurement Standards for Supply Chain Security

Hiring and Selection
Risk Management Plan

Information Security

Personal Data Protection Act 2010 and its related requirement.
Enforcement, Non-Disclosure Documents and Practices.

Crisis Management and Emergency (An Overview)

Emergency Response, Crisis Management team formation, Government Agency liaison / support

Risk Based Auditing For CTPAT Compliance (Internal & 3^rd Party)

Internal audit implementation: fieldwork guidelines

Information to be gathered for CTPAT Audit
- Qualities of information based CTPAT Elements
- Sources and nature of information
- Assessing the degree of compliance force (Binding / Persuasive)
Types of engagement procedures
- Audit test tools
- Observation
- Interviewing
  - Interviewing skills: how to run a successful interview
  - Role play: internal auditor in action
- Examining records of CTPAT Compliance Components
  - Verification and confirmations
  - Vouching and tracing
  - Re-performing
Communicating fieldwork results and recommendations
- Legal considerations for communicating results
- 4 attributes of an observation or recommendation
- Disseminating results and exit meetings

The fieldwork: risk-based auditing

Defining management assertions
Risk assessment process (ISO 31000)
- Evaluating supply chain security risks as per CTPAT requirement
- Techniques to identify the auditable units
  - Criteria for selecting auditable units
  - Scoring and weighing risks
- Methods to generate list of risks
Identifying entity level controls to mitigate risks
- Broad definition for types of controls
- Criteria for unsatisfactory rating for control components
- Methods to generate list of controls